RK Group
Digitizing Supplier Relationships for Faster, Smarter Procurement
- Client: RK Group
- Industry: Food & Beverages (FMCG)
- Region: India
Summary
RK Group partnered with Orane to transform its supplier collaboration process through a fully integrated Vendor Management Portal. The solution digitized onboarding, sourcing, PO management, logistics, inspections, invoice processing, and vendor performance tracking. With SAP-integrated automation, OCR-based invoice matching, and real-time dashboards, the F&B business achieved transparency, compliance, and end-to-end procurement efficiency.
Key Results
- Complete digitization of vendor collaboration cycle
- Automated onboarding, compliance & vendor validation
- Real-time visibility into POs, ASN, GRN & invoices
- Faster procurement cycles with digital bidding & contract workflows
- Accuracy in 3-way matching through OCR & AI
- Seamless SAP integrations for Vendor Master, PO, GRN & Invoice
Client Snapshot
Employees: Large production, procurement & quality workforce
Branches: Multi-unit manufacturing & distribution operations
Solutions Delivered (Features):
- Digital Vendor Portal (Web + Mobile)
- Supplier onboarding & KYV validation
- GST/PAN/MSME verification through APIs
- Digital bidding (RFx), negotiations & contract management
- ASN creation, logistics & warehouse booking
- Inspection workflows, quality checks & rejection notes
- 3-way invoice matching using OCR + AI
- Vendor ledger, GRN visibility & automated postings
- Interactive dashboards for buyers & suppliers
Engagement Type: Vendor Portal Implementation + SAP Integration
Implementation Duration: Multi-phase rollout
The Challenge
- Manual vendor onboarding with emails, PDFs, and physical signatures, causing delays and missing documents.
- No automated GST/PAN/MSME validation, leading to compliance gaps and inaccurate vendor data.
- Low visibility across PR → PO → ASN → GRN → Invoice, forcing constant follow-ups between buyers and suppliers.
- Offline RFx, negotiations, and approvals, resulting in no real-time comparison, audit trail, or structured evaluation.
- Delayed, error-prone invoice processing due to manual 3-way matching and no real-time vendor ledger view.
- No centralized compliance or vendor performance monitoring, leading to inconsistent quality across vendors.
- Lack of SAP integration, causing duplicate entries and breaking PR–PO–GRN–Invoice continuity.
The Solution
Orane deployed a fully digital, SAP-integrated Vendor Portal transforming the end-to-end supplier lifecycle:
- Digital vendor onboarding + KYV validation with automated GST/PAN/MSME checks, document uploads, workflows, and instant SAP vendor master creation.
- Online RFx & bidding, including BOQ-level comparisons, scorecard evaluations, negotiation workflows, and full contract lifecycle management.
- Integrated PO & logistics management, enabling PO acceptance, versioning, ASN creation, shipment tracking, and warehouse booking.
- Automated GRN & quality processes, including inspection visibility and auto credit/debit notes for rejected quantities.
- Invoice automation with OCR/AI, enabling 3-way matching (PO–GRN–Invoice), ledger visibility, posting, and dispute minimization.
- Real-time analytics dashboards for spend, vendor performance, order tracking, alerts, and compliance status.
- SAP-integrated operations via APIs, synchronizing vendor masters, POs, GRNs, invoices, and DMS-based document uploads.
Business Benefits
- 70–80% reduction in manual effort for onboarding, verification, and documentation.
- 50% faster PR–PO–GRN–Invoice cycle time through full workflow automation.
- 100% digital audit trail for sourcing, approvals, logistics, and quality checks.
- Highly accurate 3-way matching powered by OCR/AI, reducing disputes and reconciliation delays.
- Greater vendor satisfaction through transparency, self-service, and real-time communication.
- Improved compliance & governance with automated GST/PAN/MSME validation and structured evaluations.
- Real-time operational visibility, improving decision-making and reducing working capital blockage.
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